The Mixer, December, 2007 This shall be the formal notification to all members in good standing of UNITE HERE Local 40 that nominations are now open for the Local Union offices listed below. All nominees must be present at the nomination meeting to accept the nomination or have notified the Financial Secretary-Treasurer in writing, prior to the nominations being opened, indicating that he/she is willing to accept a nomination to office. Members outside the Vancouver area may submit nominations by mail. They must be received at the following address before 4:30 pm on Thursday, January 10, 2008. Send to: Financial Secretary-Treasurer
UNITE HERE Local 40
#100 - 4853 Hastings Street,
Burnaby, BC V5C 2L1 Nominations will be opened Friday, January 11, 2008 at 5:00 pm at the Hyatt Regency Hotel, 655 Burrard Street,
Vancouver, BC. The following UNITE HERE Local 40 Union Offices are open for nomination: • President/Administrator • Financial Secretary-Treasurer • Vice President • Three (3) Trustees • Twelve (12) Regional Executive Board Members (seven members from the Lower Mainland, and one member each from the following geographic zones: Camp Membership or Service Contract Membership; North Vancouver Island; South Vancouver Island; Cariboo/Prince George; Okanagan/Kamloops; and one Member-at-Large). The above elected offices (with the exception of the Trustees), form the Executive Board of UNITE HERE Local 40. All members welcome. The appropriate article from the Local 40 Bylaws has been reproduced for your information below. We would draw your attention in particular Section 3 which outlines the qualifications for nomination to an office in the Local Union. We would also ask that all members in good standing ensure that the Local Union has your accurate, up-to-date address in order that you may receive your mail ballot in January, 2008. This notice has been published in accordance with Local 40 Bylaws Article V, Section 4. In solidarity Jim Pearson, President/Administrator Shelly Ervin, Financial Secretary-Treasurer Section 1. The election of officers shall be held by mail ballot in the month of February, 2003, and every five years thereafter among the members in good standing in this Local Union. No write-in votes shall be permitted. The election shall be conducted by Australian ballot and the candidate receiving the highest number of votes for each office shall be declared elected. Section 2. A reasonable opportunity shall be given to the members to nominate candidates for office. Nominations of officers shall be received in the month of January, 2003, and every five years thereafter. Section 3. (a) In order to be eligible to be nominated for office, a member must have been an active member of Local 40 in continuous good standing for a period of 24 calendar months immediately preceding nominations; (b) In order for any member to be eligible to be nominated for office in this Local, he must be present at the nominating meeting or have submitted a written statement to the Financial Secretary-Treasurer prior to the opening of nominations, indicating his willingness to accept the nomination for any office for which his name is proposed. (c) No member may be eligible to be nominated to any office in this Local Union unless he is employed or available for employment in the jurisdiction of this Local Union and, in the case of Regional Board Members, is employed or available for employment in the applicable geographic zone; or is an officer or employee of the Local Union or the International Union. (d) Trustees are not permitted to accept full time employment with this Local Union unless they resign their position as a Trustee of the Local Union. Retired members will be eligible to run for the position of Trustee only. Section 4. The Financial Secretary-Treasurer, not less than 15 days prior to the date of nominations, shall mail to each member in good standing to his last known home address a notice of the offices to be filled and the time, date, place and manner of submitting nominations. The notice shall bear the signatures of the President/Administrator and the Financial Secretary-Treasurer. Section 5. An Election Committee of five, the majority appointed by the President/Administrator and the minority appointed by the Financial Secretary-Treasurer, shall take charge of the election and provide safeguards to ensure a fair election. No candidate for office or any officer serving out his term of office shall be eligible to serve on the Election Committee. The Election Committee shall determine the eligibility of all candidates and their decision shall be subject to appeal to the General President. The Election Committee shall also determine the eligibility of all members of the Local to vote in the election and shall make appropriate arrangements to permit members whose eligibility is in doubt to cast a challenged ballot. (a) All active members of this Local, who are in good standing as of the first day of December immediately preceding an election year, are eligible to receive a ballot. The Election Committee shall be responsible for having the ballots printed and mailed to all members eligible to receive ballots. Each ballot shall be numbered with the heading, UNITE HERE Local 40, Official Election Ballot.” Below the heading shall be a perforation so that the top of the ballot, containing the number, can be torn off and kept by the Election Committee. During the month of January, 2003, and every five years thereafter, the Election Committee shall mail, at least 21 days prior to the date of the election, to each eligible member, an envelope marked “Local 40 Election Ballot.” Said envelope shall contain a ballot, an official ballot envelope of Local 40 and a return envelope, which shall be addressed to “Election Committee, P.O. Box #____, Vancouver, British Columbia. The ballot envelope shall be marked “Election Ballot” and the return envelope shall be marked “Local 40 Ballot Return.” The Chairman of the Election Committee shall obtain a special post office box in the name of “Local 40 Election Ballots.” The Election Committee shall obtain the return envelopes from the post office box, remove the ballot envelopes from the mailing envelopes and shall deposit the ballot envelopes in the ballot box. Ballot envelopes addressed to the Election Committee’s post office box must be received no later than the election date in order to be counted in the election. On the date of the election, the ballots shall be removed from the ballot envelopes and counted. Section 6. All candidates shall have the right to have an observer at the meetings of the Election Committee and at the counting of the ballots. All candidates may have an observer accompany the member(s) of the Election Committee who pick up the ballots from the post office box and return them to the ballot box. All observers must be active members of the union in good standing. Section 7. The votes cast by members of this Local shall be counted and the results for each office shall be announced and published separately. The Financial Secretary-Treasurer shall preserve for one year the ballots and all other records pertaining to the election. Section 8. The installation of all officers-elect shall take place within one month following the election. If any officer-elect fails to make an appearance at the installation he shall forfeit the office to which he was elected, unless he has been excused by the Executive Board because of illness or other justifiable reason. | 
